Publishing and Reflecting the Procurement Plan
Publishing and reflecting the annual procurement plan based on the beneficiary entity's budget and monitoring it quarterly to contribute to adherence to a specified timeline for procurement operations and determine the budget allocated for each procurement process.
Methodology: Reflect the procurement plan and monitor it quarterly.
Procurement Reports Preparation
A monthly procurement performance report is prepared, containing total purchase requests, purchase orders, request status, and contracts, contributing to evaluating procurement performance at the beneficiary entity and providing valuable insights into procurement process efficiency.
Methodology: Collect data, analyze procurement status, and update the performance dashboard.
Request for Information (RFI)
Obtaining information from vendors regarding a scope of work or services specified by the applicant, to ensure better market understanding and identify qualified vendors for participation in the procurement process.
Methodology: Communicate with vendors and request information, and share the received information with the applicant.
Direct Purchase (Less than 30,000 SAR)
This service manages direct purchase requests valued at less than 30,000 SAR without resorting to traditional competition procedures such as tenders or auctions.
Methodology: Review the terms of reference and specifications, post a direct purchase on the Etimad platform, register data, upload purchase orders, and provide clarifications on the Shamal platform.
Direct Purchase (Above 30,000 and Below 100,000 SAR)
This service manages direct purchase requests exceeding 30,000 SAR and below 100,000 SAR, i.e., requests above 30,000 SAR that do not reach the threshold requiring a public tender.
Methodology: Review the terms of reference and specifications, post the direct purchase on the Etimad platform, respond to vendor inquiries, receive and open technical proposals and share them with the applicant. Also, evaluate financial proposals and prepare a best bid recommendation, award the project, register data, upload purchase orders and contracts, and provide clarifications on the Shamal platform.
Limited Competition Purchase Request
This service manages limited competition purchase requests among a number of vendors identified by the applicant who will be invited to compete.
Methodology: The service includes vendor qualification, reviewing terms of reference and specifications, posting the competition on the Etimad platform and responding to vendor inquiries, receiving and opening technical proposals and sharing them with the applicant, evaluating financial proposals and preparing a best bid recommendation, awarding the project and preparing the contract, registering data, uploading purchase orders and contracts, and providing clarifications on the Shamal platform.
Purchase Request - Public Competition
This service includes managing public competition purchase requests through the Etimad platform, allowing all interested vendors to participate in the competition, and preparing a best bid recommendation.
Methodology: The service includes vendor qualification, reviewing terms of reference and specifications, posting the competition on the Etimad platform and responding to vendor inquiries, receiving and opening technical proposals and sharing them with the applicant, evaluating financial proposals and preparing a best bid recommendation, awarding the project and preparing the contract, registering data, uploading purchase orders and contracts, and providing clarifications on the Shamal platform.
Electronic Market Purchase Requests
This service handles purchasing products and services available in the electronic market on the Etimad platform from registered vendors on the platform.
Methodology: Review the bill of quantities and electronic market products.
Framework Agreement Request
This service includes preparing a framework agreement for supplying products or services specified in the agreement, which serves as the basic framework for all subsequent contracts between the two parties, saving time, effort, and costs.
Methodology: Review the terms of reference and specifications, sign the agreement and purchase order, register data, upload purchase orders and contracts, and provide clarifications on the Shamal platform.
Purchase Order Issuance (Under Framework Agreement)
This service handles issuing purchase orders for services or products in accordance with the agreed terms and conditions included in the framework agreement.
Methodology: Issue the purchase order.
Contract Management
This service includes planning, organizing, and monitoring the execution of contracts for the beneficiary entity through registering and uploading contracts, and responding to contract-related inquiries through the Shamal platform.
Methodology: Register and upload contracts through the Etimad platform, and respond to contract-related inquiries through the Shamal platform.
Warning for Contract Violations or Deficiencies
This service enables issuing warning letters to contractors to notify them of defects or violations in contract execution, to document the violation and give the violating party the opportunity to rectify the situation before resorting to legal procedures.
Methodology: Verify the vendor's non-compliance with the executed contract for providing the specified services/deliverables, and prepare warning letters for violating contractors.
Change Orders at Contract Line Item Level
This service issues change orders as formal amendments at the contract line item level, when either party wishes to add or remove certain items, or due to changes in circumstances surrounding the contract.
Methodology: Review the change order request, and issue change orders at the contract line item level through increase or decrease.
Change Orders for Newly Added Contract Line Items
Issuing change orders at the contract line item level through increases when new items are added to the contract during its execution period. These are necessary to adapt the contract to changing circumstances or to meet new requirements.
Methodology: Review the change order request, present the change order request to the specialized committee, and issue change orders after approval by the authorized person.
Contract Extensions
Issuing contract extension orders without financial increase to the contract value, by extending the contract execution period beyond its original end date after approval by the authorized person at the beneficiary entity.
Methodology: Review the extension request, present the extension request to the specialized committee, and issue extension orders after approval by the authorized person.
Contract Suspension and Resumption
This service issues contract suspension and resumption orders for a specified or unspecified period, in accordance with the terms stipulated in the contract and based on the approved regulations and bylaws of the beneficiary entity.
Methodology: Review the contract suspension or resumption request, and issue contract suspension or resumption orders after approval by the authorized person.
Contract Termination
This service reviews and analyzes contract termination requests and presents them to the authorized person or the specialized committee to issue the final recommendation on contract termination.
Methodology: Review and analyze contract termination requests, present contract termination requests to the specialized committee with supporting documentation, and issue contract termination orders after approval by the authorized person.
